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Public Notice for the research and selection of sponsors for the celebrations of the Italian National Day

 

Public Notice for the research and selection of sponsors for the celebrations of the Italian National Day

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Embassy of Italy in Doha

PUBLIC NOTICE

FOR THE RESEARCH AND SELECTION OF SPONSORS FOR

THE CELEBRATION OF THE ITALIAN
NATIONAL DAY

 

The Ambassador of Italy to Qatar,

- having considered the opportunity of reaching out for sponsorships for the organization of the celebrations of the Italian National Day which will be held on the 19th of June 2019;

- considering his intention to offer to interested subjects the possibility to sign with the Embassy of Italy to Qatar contracts of sponsorship aimed at the publication of their logos or promotional messages on advertising spaces related to these event;

ANNOUNCES

this public notice for the selection of sponsors for the organization of the Italian National Day in accordance with the following terms and conditions:

1. GENERAL REQUIREMENTS TO PARTICIPATE IN THE SELECTION

Public and private subjects having the following requirements are admitted to submit the expression of interest for the sponsorship:

a) Inexistence of conditions of impossibility to bargain with the Public Administration as well as inexistence of any other situation considered by law detrimental or limitative of the bargaining capacity (art. 80 D. Lgs. 50/2016);

b) Inexistence of insolvency or bankruptcy proceedings (in case of companies or enterprises).

2. OBJECT

Applications can regard sponsorships of financial nature and in-kind (direct delivery of services or furnishing of goods). It is also possible to submit applications providing both forms (in part financial and in part in-kind).

The Italian Embassy may plan the presence of different sponsors to finance the initiative. The sponsorship offers are not to be considered binding for the sponsor for the purposes of formalization of the contract.

Three types of sponsorships are provided and for each of them it is considered the possibility of adjudication to more than one sponsor:

“PLATINUM” SPONSOR”

Sponsorship of at least 40.000 QAR or in-kind equivalent, which provides:

a) visibility for the company logo, as “Platinum Sponsor”, on the Embassy of Italy’s website, namely in the news related to the event;

b) promotion of the company logo, in a position of maximum visibility, on paper or digital advertising material, with specimens to be sent in a sufficient number to the sponsors, in connection with the Italian National Day celebrations;

c) projection of the company logo, in a position of maximum visibility, on the screens during the Italian National Day celebration;

d) special mention of the sponsor in the Head of Mission’s speech during the Italian National Day celebration;

e) participation of a representative of the sponsor to the cake-cutting ceremony during the Italian National Day celebration;

f) possibility to distribute company’s promotional material during the event;

g) n. 5 invitations for the sponsor’s VIP guests (the sponsor will be required to notify in advance the names to the Embassy for security clearance).

“GOLD SPONSOR”

Sponsorship from 20.000 to 39.999 QAR or in-kind equivalent, which provides:

a) visibility for the company logo, as “Gold Sponsor”, on the Embassy of Italy’s website, namely in the news related to the event;

b) promotion of the company logo, in a position of high visibility, on paper or digital advertising material, with specimens to be sent in a sufficient number to the sponsors, in connection with the Italian National Day celebration;

c) projection of the company logo, in a position of high visibility, on the screens in the area that will host the Italian National Day celebration;

d) n. 3 invitations for the sponsor’s VIP guests (the sponsor will be required to notify in advance the names to the Embassy for security clearance).

“SILVER SPONSOR”

Sponsorship up to 19.999 QAR or in-kind equivalent, which provides:

a) visibility for the company logo, as “Silver Sponsor”, on the Embassy of Italy’s website, namely in the news related to the event;

b) promotion of the company logo on digital advertising material during the event.

3. PRESENTATION OF SPONSORSHIP OFFERS

Expressions of interest from interested enterprises and entities should be submitted, by the 13th of June 2019, by e-mail at the address doha.ambasciata@esteri.it or by ordinary postal mail at the address of the Embassy of Italy in Doha (P.O. Box 4811 - Alfardan
Office Tower, 23rd floor, 61 Al Funduq St., West Bay, Doha, Qatar) using the specific form “Attachment A”, also attesting:

• the inexistence of conditions of impossibility to bargain with the Public Administration as well as the inexistence of any other situation considered by the law detrimental or limitative of the bargaining capacity (see art. 38 D. lgs. n. 163/2006);

• the inexistence of impediments arising from the “anti-mafia” regulation or arising from the submission to preventing measures (if applicable);

• the inexistence of bankruptcy proceedings;

• not being member of any organization of a political, philosophic or religious nature, nor related to trade-unions.

4. SPONSORSHIP OFFERS EVALUATION

Sponsorship offers will be evaluated by the Embassy staff in compliance with criteria required by current law, in a framework of legality, efficiency and transparency of the administrative action. Therefore sponsorship offers are to be considered not binding for the Embassy for the purposes of formalization of the contract.

The Embassy reserves the faculty not to accept sponsorship offers when:

a) it retains that the offer could generate a conflict of interest with its activity;

b) it recognizes in the advertising message a possible prejudice or harm to its image or to its initiatives;

c) it retains that the offer is contrary to the general principles of Italian legal system or forbidden by the Italian law;

d) it considers the offer unacceptable due to general reasons of unsuitability.

Furthermore sponsorships will be deemed excluded when concerning:

a) propaganda of a political, philosophic or religious nature or related to trade-unions;

b) advertisement aimed at or linked to the production or distribution of pornographic material or material with a sexual background;

c) offensive messages, including expressions of extremism, racism, hate, threat or intolerance and, in general, all the messages considered contrary to the law and the general principles of Italian legal system.

5. SIGNING OF THE SPONSORSHIP AGREEMENT

Selected offers will be formalized with a specific contract between the Embassy and the sponsor.

6. TREATMENT OF DATA

All the proposers give their consent to the treatment of their personal data for the exclusive purpose of administrative and accounting management. All data will be dealt with in compliance with Italian Personal Data Protection Law modified by D.lgs. 101/2018 in order to adapt to the European General Data Protection Regulation (EU) 2016/679. The holder of data treatment is the Embassy of Italy in Doha.


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